At AIIM 2013, on March 21st at 1:30 pm  (on her birthday, no less!), Tina Baker will be moderating a roundtable discussion on how to clean up electronic records. This is a challenge for every organization.
Join Tina as she shares strategies to make cleaning up electronic files a manageable task. She’ll also discuss tools that will make this task easier (and less costly) through automation to facilitate compliance and deliver auditable destruction.

Why Clean Up Your Electronic Files When Storage is Cheap?

Despite a decrease in the cost of electronic data storage, other costs associated with electronic information continue to rise.    In most organizations – global to mid-sized, corporate to federal – unstructured data is not effectively managed.  From years of obsolete and duplicative documents on shared drives to a variety of backups, the unnecessary cost of storage, the threat of data breach, and the risk of e-Discovery are real.  As piles of electronically stored data continue to grow, compliance and security become increasingly difficult to manage.  Information becomes more and more difficult to effectively retrieve.

The complexity – and volume – of this task can initially seem overwhelming. Don’t sweep it under the rug. If you think cleanup is expensive, wait until you go through the e-discovery process.

Here’s the first thing you need to do:

Review your organization’s Records Retention Schedule to make sure the categories address the information you store electronically (as well as hardcopy) and that it is compliant with current laws and regulations.

Click here to learn more about AIIM 2013.

Contributed by: Tina Teree Baker, President and CEO at Cadence Group

Image by: stuartmiles at ©Depositphotos.com