RM Assessment, Development and Operation Transportation Leader

To improve this company's overall management of paper and electronic records, Cadence Group® assessed the existing Records Management Program, then recommended enhancements to policy, procedures and process. Recommendations focused on increasing efficiency, improving effectiveness and functionality, protecting confidentiality and security, and reducing the risk of loss and damage.

Cadence Group also operates and manages the company's ongoing Corporate Records Program through an outsource agreement.

In addition, the client receives information from Cadence Group's ongoing industry research and analysis on emerging technologies and practices, as well as cost reduction opportunities to support future decisions.

Document Scanning and Indexing
Belgian Pharmaceutical Company

When this leading global pharmaceuticals company needed to scan and index an estimated 30,000 clinical documents into its document management system, it called upon
Cadence Group for its expertise in project management, document management, imaging and indexing. This project required Cadence Group to perform the following tasks:

• Develop a document inventory when receiving the documents from the
  Clinical Resource Organization
• Prepare the documents prior to scanning
• Scan the documents onto CDs
• Assure the quality of scanned images and page accuracy
• Import and index the documents into the client’s Documentum software system

At the end of the project, Cadence Group was responsible for packing and returning all documents to the Clinical Resource Organization. Quality control checks were conducted throughout the process, both on-site and off-site.

Electronic Records Management
Federal Government Agency

Using its meta-tagging, taxonomy and content management expertise, Cadence Group organized 70 years of worldwide investigation files; then analyzed, abstracted, indexed and imaged the historical content, making it accessible over the intranet as easily from a laptop in Zaire as from a desktop in the U.S.

Archival Records Management
Freight Transportation Services

The challenge was finding the best way to keep track of a collection of hardbound books, containing company minutes and stock books that date back to the 1800s, and organize them for easy retrieval.

To accomplish this, Cadence Group developed an electronic database that provides a searchable inventory, then cataloged the materials, physically re-organized the collection and applied labels for easy identification and retrieval.

Historical Records Preservation and Management
The Tuskegee Airmen Oral History Project

To preserve the legacy of the Tuskegee Airmen, America’s first military pilots of color, Cadence Group is preserving and organizing more than 750 oral history interviews for the Tuskegee Airmen National Historic Site at Historic Moton Field in Tuskegee, Alabama.

This project includes processing an estimated 2,760 folders and their contents consisting of correspondence, still photos and printed transcripts as well as historic photographs, other historic artifacts, videotape copies of interviews, self-published books or pamphlets and other memorabilia.

Tasks include performing preservation maintenance, arranging, describing and cataloging organizational records and entering multiple formats/media into a database with a finding aid for locating archived items.

Managing Legal, Policy and Education Records
The Lawyers’ Committee for Civil Rights Under Law

The Lawyers’ Committee for Civil Rights Under Law is honoring the service and accomplishments of Norman Redlich, a law professor and civil right activist, by establishing the Norman Redlich Civil Rights Resource Center (Redlich Center). 

The Redlich Center develops and makes available legal, policy and public education resources to civil rights practitioners, advocates, scholars, policymakers and the public. To meet the present and future needs of the civil rights movement, the Center also provides for collaboration and communication within the civil rights community by promoting and disseminating research for the development of law and policy.

Cadence Group played a key role in developing the Redlich Center by creating the implementation plan, designing the information architecture for the virtual Redlich Center, developing requirements for the physical library, and defining policies and guidelines for the development and management of the collection.

Records Management Gaps

Contact Cadence Group for a no-obligation consultation that could identify possible compliance and process gaps your company may be facing – even if you’ve already implemented an RM program. Contact Chad Damerell at 404-874-0544, ext. 113, or cdamerell@cadence-group.com to set up an appointment.

Download our free research paper entitled, “Records Management Today: Paying a Dear Price for Non-Compliance,” a value of over $1,000. It could open your eyes to some of the issues – and risks – you may be facing yourself.

To receive a no-obligation consultation for improving your records management program, please contact Chad Damerell at (404) 874-0544, ext. 113, or by email at cdamerell@cadence-group.com