Job Descriptions

Job Descriptions

 Digital Curator – Greenbelt, MD

The Digital Curator will work to help properly collect, manage and prepare data, observing local standards and protocols. The Curator, with training and support from the Digital Project Team, will normalize and prepare the data for ingest into the Library Institutional Repository, using a variety of software systems to maintain and organize data, including Microsoft Office Suite, Adobe Acrobat Pro™, Open Refine, and a variety of custom tools.

Responsibilities include, but are not limited to:

  • Researching and interviewing stakeholders with a variety of stature and backgrounds.
  • Developing and writing clear explanations of complex concepts in order to facilitate discovery and understanding to laypersons.
  • Providing weekly status reports, and occasional status presentations to stakeholders.
  • Coordinating with creators of digital content in order to preserve context.
  • Applying local and community best practices and standards in a highly consistent manner.
  • Creating and manipulating data in a variety of formats (such as CSV, XLS, HTML, and XML), including Microsoft Office (Word, Excel, etc.), and Adobe Acrobat (PDF).
  • Working directly with stakeholders across the center upon occasion.


  • Excellent written and verbal communication skills.
  • Experience working in a federal library.
  • Experience in data collection and management.
  • Advanced training and experience with information services and information science, records management, and/or data management.
  • Ability to perform related tasks and be comfortable performing the activities listed above.
  • Bachelor’s Degree in a related field; MLS degree from an ALA-accredited institution desired.
  • Ability to present comfortably in front of a group.
  • Ability to lift and carry up to 30 pounds.
  • Advanced skills in Adobe Acrobat Pro, Open Refine, and the Microsoft suite of products.
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Federal Records Management Specialist II – Chicago, IL


  • Provide technical support for records or docket management programs, records or docket centers, or other information service under the supervision of a Records/Information Manager.
  • Assist in planning and program development.
  • Assist with analysis of records or docket management problems.
  • Participate in the design of strategies to meet ongoing records or docket management needs.
  • Respond to inquiries; perform collection maintenance, and retrieval tasks.
  • Perform metadata review and input.
  • Perform document scanning and tagging.
  • Ensure quality of scans and proper tagging for retrieval.
  • Responsible for equipment maintenance.


  • Records management and/or experience in using automated information systems.
  • Experience with automated information systems such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), and/or the Enterprise Content Management System (ECMS), and the Institutional Control Tracking System (ICTS).
  • Experience using SharePoint and/or other information management related systems.
  • Bachelor’s degree plus two (2) years of experience in records management, or a high school diploma and four (4) years of records management experience.
  • Past work in support of a federal government agency is a plus.

Note: This position is a full-time, salaried, exempt position.

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Information Specialist Level II (IS2)

Location: Chicago, IL

The Information Specialist provides information and document management services in records and docket centers, supporting the routine functions in records programs.


  • Answers ready-reference questions regarding documents
  • Assists in use of bibliographic tools, such as periodicals and indexes
  • Provides technical and general assistance to attorneys and staff; answers routine inquiries
  • Refers persons requiring professional assistance to appropriate staff
  • Tracks the receipt, use, duplication, transfer and destruction of records, including confidential records
  • Shelves new and returned material in stacks
  • Maintains automated circulation system and assists at the circulation desk
  • Greets and assists walk-in- visitors, researchers, and other patrons
  • Oversees file/reading room
  • Sorts and distributes mail to appropriate units
  • Maintains equipment and arranges for equipment repairs
  • Responds to requests for information on documents from Agency staff, other government agencies, or the public
  • Responds to telephone requests in a timely, courteous, and accurate manner
  • Provides information required for weekly and monthly reports
  • Prepares documents for destruction
  • Distributes and tracks files used by attorneys and support staff


  • Associate’s Degree preferred
  • Three (3) years of experience working in a library or records management program
  • Experience using MS Word, MS Excel, and Outlook
  • Prior experience working with a Federal Agency is a plus.
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Document Scanning Specialist

The Document Scanning Specialist will assist the records team to maintain best practices associated with records and information management, and will provide assistance to personnel in scanning documents into the electronic system.


  • Scanning documents
  • Performing quality checks on scanned images
  • Records maintenance
  • Circulation support (e.g., pulling requests, filing)
  • Support of record center projects
  • Other tasks regarding the collection as directed by the Team Lead


  • Scanning/imaging documents
  • One year of related experience with records management
  • Document control or library services
  • Good organizational skills and be detailed
  • High school diploma required and some college
  • Strong interpersonal skills; ability to work well both with team and management
  • Self-starter and be able to work independently as well as a team member
Submit Resume

SharePoint and Records Management Specialist – D.C. Metro Area

Job Summary:

The SharePoint and Records Management Specialist will be responsible for setting up new SharePoint sites to accommodate the file plan(s) associated with the types of documentation in the library collection, analyzing and assessing the existing SharePoint environment and procedures to identify areas needing improvement, and assisting in the creation of processes for improved system performance.


  • Design SharePoint sites to accommodate the file plan associated with the types of documentation in the library
  • Develop and configure new SharePoint sites, including sub-sites, workspaces, and portals
  • Develop, configure, and maintain all document libraries, groups, and lists within the sites
  • Create, implement, and administer workflows
  • Develop maintenance schedules with regular archiving of artifacts
  • Set up new users; manage SharePoint permissions for the site
  • Manage the libraries within; organize documents
  • Assign metadata to documents and upload documents
  • Assess, monitor, and maintain SharePoint portal availability, reliability, performance, and security
  • Provide SharePoint technical support to end users, troubleshooting issues, and finding resolution


  • Bachelor’s degree in Computer Science, Information Technology, or related field
  • 2 years of hands-on experience performing Sharepoint administrative and support tasks (preferably using SharePoint 2010/2013)
  • 2 years of experience designing, configuring, and deploying SharePoint sites
  • 4 years of Records Management experience
  • Proficiency with trouble shooting and problem resolution
  • Excellent communications skills and customer service
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Information Management Project Manager


  • Ultimate responsibility for managing the project plan, the project resources, and the project budget
  • Manages priorities
  • Assesses and mitigates risk
  • Ensures timely and quality project deliverables
  • Organizes, directs and coordinates plans and production of all project activities
  • Formulates and enforces work standards and project plans


  • Project Management Professional (PMP) certification from the Project Management Institute
  • Bachelor degree in Computer Science, Information Systems, Business or other related disciplines required; Masters degree preferred
  • Minimum of ten years of IT project management experience
  • Expertise in the management and control of funds and resources using complex reporting mechanisms
  • Demonstrated success in simultaneously managing multiple projects of various types and complexity
  • Ability to analyze, recognize, characterize and capitalize on business opportunities
  • Superior communication skills, including eloquent verbal & written skills
  • Presentation experience with strong PowerPoint skills
  • Established customer service skills
  • Ability to establish day-to day-priorities, multitask and follow up on commitments
  • Possesses an innovative and creative approach to getting work done and solving problems
  • A superior work ethic
  • Must be a proven team player and people person
  • Experience leading and directing large and small teams with diverse, functional, and technical disciplines including enterprise architects, systems engineers, business analysts, and network engineers a plus
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Library Paraprofessional


  • Shelves and files materials
  • Checks in and processes incoming serials and books
  • Distribution of items to personnel
  • Library maintenance and general administrative duties
  • Receives and fills requests from patrons
  • Operational support of photocopy, microfiche, PC, or other general office/library equipment
  • Routine circulation functions
  • Contact and some interaction with the client
  • Performs regular shelf reads of materials
  • Compiles library statistics and creating bi-monthly reports
  • Other duties as assigned


  • Typing skills, general computer skills, and data entry skills
  • General math skills
  • Able to push, pull, left, and/or carry up to 50 pounds
  • Able to climb, reach, and bend as required
  • General office experience
  • Library experience preferred
  • High school diploma
  • Attention to detail
  • Self-starter
  • Customer service oriented
  • Good verbal communication skills
Submit Resume

RIM Consultant-CRM – Commercial Sector


  • Responsible for the strategic and operational success of a multi-site records management operation, ensuring that each facility adheres to the highest quality standards
  • Serves as the records management expert guiding a collaborative team to develop and implement solutions, policies, procedures, and best practices for the enterprise-wide records management program
  • Foster support for the professional development of individuals on the information management team, guiding them through the process for building their competencies
  • Team will be responsible for instilling a vision for the company’s overall information and records management strategic objectives
  • Develop new records management solutions that address end user requirements and apply cost effective and efficient technologies and processes.
  • Develop information access strategies for complex environments including electronic content, paper records, archival material, and databases.
  • Perform Project Management responsibilities including planning, scope, time and cost monitoring, quality evaluation, risk mitigation, and communication.
  • Direct cross-cultural, multi-national program integration in the US and abroad.
  • Communicate company policies, procedures, standards, and best practices.
  • Manage a communication and training program that keeps employees across the enterprise informed about, and committed to, records management.
  • Build an environment in which there is a continuous quest for process improvements as well as the adaptation of new tools and practices.
  • Recruit, develop, counsel, evaluate and coordinate records managers and records coordinators across the enterprise.
  • Encourage records management staff to be highly responsive to customer/client needs.


  • 7-10 years experience as a team leader and professional with records and information management principals and practices for both paper and electronic records program policies, procedures, best practices and tools
  • Excellent verbal and written communication – ability to communicate effectively at all levels
  • Experience developing and delivering presentations and training materials
  • BA or BS degree with fully demonstrated business acumen for Information and Records Management.
  • MA or MS degree preferred
  • Certified Records Manager or Electronic Records Management certification a plus
Submit Resume

SharePoint Consultant and Developer


  • Designs, develops, troubleshoots, debugs, and implements software code for a component of the website
  • Works with graphic designers and other members of a project team to develop the site concept, interface design, and architecture of the website
  • Designs, builds, and implements the architecture for the website
  • Integrates web applications with backend databases
  • Responsible for interface implementation
  • Deploys large web-based transaction systems using application servers
  • Researches, tests, builds, and coordinates the integration of new products per production and client requirements
  • Migrates legacy applications to the web
  • Works with open source and proprietary software to develop and maintain specialized databases and web-based resources
  • Performs day-to-day administration
  • Provides web statistics collection, monitoring, and reporting; and some graphic design and multimedia development
  • Provides ongoing site development and maintenance; programming and database work
  • Develops project specifications; maintains documentation


  • Strong navigation and site-design skills
  • Knowledge of and experience with Microsoft Windows, IIS, .NET, SQL Server, Linux, Apache, Tomcat, MySQL, SharePoint, scripting languages (bash, perl, PHP, JavaScript, JQuery),
  • Experience with database programming and relational databases
  • Experience using core web technologies and best practices (HTML, CSS, HTTP, XML, JSON, REST SOAP), and other web programmer/developer tools, including SharePoint
Submit Resume

Records Analyst


  • Support the implementation of the client’s electronic records management program:
    • Managing records through the life cycle to maintain functionality and integrity
    • Conducting a records inventory of hard copy and electronic records (to include network drives and SharePoint)
    • Providing client assistance in locating specific records, both on site and in off-site storage locations
    • Ensuring that records are appropriately classified to a series within the client’s Records Schedule
    • Developing file plans in accordance with the client’s Records Disposition Schedules and client record keeping requirements
    • Applying lifecycle management to records in all formats/media, including identifying those eligible for destruction or transfer
  • Identify records management issues and formulate recommendations for improvements in records management policies and procedures
  • Contribute to strategies to better meet the client’s records management program needs
    Conduct and contribute to the development of records management training
  • Prepare deliverables as defined by the client


  • Bachelor’s degree in related field such as Information Sciences
  • At least 4 years of experience in the field of Records Management
  • Solid understanding of file plans, retention schedules, records disposition, transfer, and destruction; general maintenance of records; and records management best practices
  • Familiarity with National Archives and Records Administration (NARA) policies, practices, and regulations
  • Must have the ability to present records analysis results in well-organized and readable form
  • Familiarity in the use of SharePoint, Excel, and PowerPoint desired
Submit Resume

Records Information Manager

The Records Information Manager will oversee Records Management Operations for a Cadence Group client. These operations will support the client in preserving records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures.

Responsibilities will include, but not be limited to:

  • Performing assessments of client records
  • Establishing and implementing an effective records management program
  • Assisting with designing strategies and procedures to meet ongoing records management needs
  • Developing records management procedures for print and electronic records
  • Design SharePoint sites to accommodate the file plan associated with the types of documentation in the library
  • Develop and configure new SharePoint sites, including sub-sites, workspaces, and portals
  • Analyzing records management problems and designing strategies to meet records management program needs
  • Managing records in print and electronic format; creating records management policies and procedures
  • Understanding the legacy retention schedules, creating new retention schedules
  • Maintaining off-site storage locations
  • Enhancing the use of technology in the management of records
  • Providing in-depth training to team members on: electronic records, file plans, applications of schedules, policies and procedures, best practices, disposition, transfer and disposal processes, application of retention schedules, and general maintenance of client records


  • 7 years of Records Management experience
  • Bachelor’s degree in a Records Management-related field
  • Certified Records Manager (CRM) certificate a plus
Submit Resume
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