Job Descriptions - Cadence Group

Cadence Group > Job Descriptions

Lead Library Technician – Full-Time, On-site (DC Suburb)

Cadence Group is seeking a detail-oriented Lead Library Technician to support onsite customers. This role contributes to national health information initiatives by supporting global access to biomedical data and advancing key programs within the Network.

The Lead Library Technician will oversee a unit engaged in data management, research support, library services, or digital infrastructure—all vital components of our client’s mission. This position requires a hands-on leader who can ensure smooth day-to-day operations, guide staff, optimize workflows, and communicate effectively with the client. The ideal candidate is proactive, organized, and committed to delivering the highest standards of accuracy, reliability, and accessibility.

Responsibilities:

Oversee and manage the full lifecycle of ILL requests, ensuring timely processing and communicating with Library staff when high request volumes require additional support.
Experience interpreting and validating bibliographic citations from borrowing institutions, locate materials within the stacks, and identify requested items even when citations are incomplete or unclear.
Review and follow special fulfillment instructions from requesting institutions, including restrictions on foreign language items or requests for specific pages such as title or copyright pages.
Identify suitable electronic resources to fulfill requests and deliver digital content when allowed, prioritizing electronic fulfillment over print-based scanning in accordance with library access policies.
Retrieve materials—including books, journals, microforms, and audiovisual items—from multilevel stack areas, following established best practices for safe and proper handling of library collections.
Searching for materials in physical collections and electronic environments, including integrated library systems (e.g., Alma), OPACs such as Primo, library/government sites, and publisher/journal platforms.
Experience assessing the physical condition of items so that safe scanning can be performed and if preservation is needed.
Experience in scanning requested materials using flatbed scanning equipment, ensuring the production of clean, high quality digital files.
Working in library stack areas, maintaining organized shelving, and following safe handling practices for library materials.
Experience in preparing physical items for shipment to borrowing institutions, ensuring proper packaging and adherence to courier and shipping guidelines.

Qualifications:

Must be a United States citizen.
Previous library experience is required, regardless of formal education.
Preferred: Bachelor’s degree though not required.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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Catalog Librarian – Full-Time, On-site (Silver Spring, MD)

Cadence Group is seeking a detail-oriented and experienced Catalog Librarian to support a Federal Agency in Silver Spring, Maryland. This position is responsible for creating and maintaining high-quality bibliographic records to ensure accurate access to library resources.

Responsibilities:

Oversee daily operations of collection management such as item intake and cataloging, record keeping, weeding, and the retrieval of pertinent un-selected items from the New Electronic Titles list
Perform RDA cataloging (original and copy) for a variety of materials including print and digital documents, photos, and video.
Perform authority work (NACO) and minting DOIs for publications
Create, edit and maintain metadata for a Fedora-based repository including website interface
Manage the library’s federal depository program including cataloging of incoming materials, and reviewing the library's selection profile and make changes as necessary
Library outreach related to the repository and metadata services
Provides assistance to patrons in accessing depository items and resources.
Review of the library's depository selection profile and makes resulting changes.

Qualifications:

MLS/MLIS from an ALA accredited university is required
Experience with both original and copy cataloging materials in RDA
Experience using MS Office Suite, specifically Excel and Power Point
Ability to multi- task
Proficient in the use of constant data forms

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Project Manager Records Management Project– Full-Time, remote (Washington, DC)

Cadence Group is seeking a detail-oriented and experienced Project Manager to lead and coordinate complex records management project involving multiple interrelated tasks. This role requires strong leadership, strategic planning, and deep expertise in NARA and federal records policies and procedures. The ideal candidate will oversee project execution and ensure compliance with applicable records management regulations.

Responsibilities:

Meet regularly with customer and contractor personnel to formulate and review task plans and deliverables.
Ensure conformance with program task schedules and deliverables
Establish and maintain technical and financial reports to track project progress and communicate updates to management and clients.
Organize and delegate responsibilities to team members and oversee successful completion of all assigned tasks.
Develop file plans to ensure all records created and used by each program are identified, scheduled, and appropriately maintained.
Create records inventories and file plans to ensure program office records are managed according to applicable retention schedules.
Oversee records migration, transfer, and destruction processes.
Ensure records retention schedules continue to meet agency business needs, adjusting retentions as appropriate.
Collaborate with Records Management Staff and records creators to conduct records appraisals using internal and NARA guidelines.

Qualifications:

Must be a United States citizen.
Minimum of 5 years of experience in program and project management support services.
Master’s degree in Information Management, Business Administration, or a related discipline preferred.
Certified Records Manager (CRM) designation preferred.
Strong leadership, organizational, and communication skills.
Proven ability to manage complex projects and lead cross-functional teams.
Experience working with government clients is a plus.
In-depth knowledge of National Archives and Records Administration (NARA) policies, regulations, and resources.

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Records Manager III – Full-Time, On-site (Washington, DC)

Cadence Group is seeking a detail-oriented Records Manager III to support the organization’s electronic records and information management efforts. This role is responsible for organizing, maintaining, and implementing controls for electronic records, ensuring the integrity, accessibility, and confidentiality of information across the enterprise.

Responsibilities:

Organize and maintain electronic records, implementing controls to ensure proper management, security, and compliance.
Develop and implement file classification schemes, file plans, and records schedules.
Search, locate, retrieve, and deliver records and information in accordance with established procedures and security protocols.
Document and preserve metadata to maintain the integrity and traceability of records.
Perform appraisal and analysis of information for retention and records scheduling purposes.
Ensure records retention schedules continue to meet the evolving business needs of the agency by adjusting retentions and identifying new records series.
Collaborate with Records Management Staff, and records creators to conduct records appraisals using internal guidelines and National Archives and Records Administration (NARA) standards.
Develop file plans to ensure all records created and used by each program are properly identified, scheduled, and maintained, including the creation of records inventories and file plans.

Qualifications:

- Must be a United States citizen.
- Minimum of 3 years of relevant records management experience, including specialized experience in file plan development.
- Bachelor’s degree in Information Management, Business Administration, or a related discipline.
- Strong understanding of electronic records systems, metadata standards, and federal records management policies.
- Excellent organizational, analytical, and communication skills.
- Demonstrated expertise in developing and maintaining Records Retention Schedules.
- Experience conducting records appraisals and creating comprehensive file plans and inventories.
- Knowledge of best practices for storage, retrieval, protection, preservation, and destruction of records.

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Records Management Specialist Full-Time, On-site (Washington, DC)

Cadence Group is seeking a detail-oriented Records Management Specialist to support the organization’s records lifecycle management and compliance efforts. This role is responsible for the searching, maintenance, and retrieval of records, ensuring adherence to legal and regulatory requirements, and supporting the implementation of electronic document management systems.

Responsibilities:

Prior experience in editing, drafting, and writing file plans, records inventories, records schedules and performing a wide variety of analytical studies and
Develop and maintain file classification schemes, file plans, and records schedules.
Document and preserve metadata to ensure the integrity and traceability of records.
Draft records management artifacts in accordance with National Archives and Records Administration (NARA) requirements.
Conduct analytical studies and projects to improve records management processes and controls.
Ensure records retention schedules meet the evolving business needs of the agency by adjusting retentions and identifying new records series.
Perform specialized tasks including editing, drafting, and writing file plans, records inventories, and records schedules.

Qualifications:

Must be a United States citizen.
Minimum of 2 years of relevant records management experience, including experience with file plan development and drafting records management artifacts.
Bachelor’s degree in Information Management, Business Administration, or a related discipline.
Preferred: Certified Records Manager (CRM) designation.
Demonstrated expertise in developing and maintaining Records Retention Schedules.
Experience conducting records appraisals and creating comprehensive file plans and inventories.

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Records and Information Manager – Full-Time, On-site (Washington, DC)

Cadence Group is seeking a detail-oriented Records and Information Manager to lead and oversee large, complex records management initiatives. This role is responsible for planning, staffing, and managing enterprise-level records management systems, ensuring compliance, operational efficiency, and strategic alignment across multiple teams and projects.

Responsibilities:

Lead and manage large-scale records management tasks or multiple concurrent projects involving professionals, paraprofessionals, and clerical personnel.
Develop and update records management systems at the enterprise level or for major organizational components.
Oversee all operational aspects of records management, including staffing, budgeting, scheduling, and performance monitoring.
Ensure alignment of records management practices with organizational goals and federal standards.
Provide strategic direction and oversight to ensure successful implementation and sustainability of records management solutions.
Collaborate with Records Management Staff and records creators to conduct records appraisals in accordance with internal guidelines and National Archives and Records Administration (NARA) standards.
Develop comprehensive file plans and inventories to ensure all records are properly identified, scheduled, and maintained.
Manage the storage, retrieval, protection, preservation, and destruction of records in compliance with applicable regulations.
Supervise and manage personnel involved in records management support services.

Qualifications:

Must be a United States citizen.
Minimum of 5 years of experience managing records management support services.
Preferred: Master’s degree in Information Management, Business Administration, or a related discipline.
Certified Records Manager (CRM) designation.
Proven leadership in managing cross-functional teams and complex projects.
Strong organizational, analytical, and communication skills.
Demonstrated expertise in developing and maintaining Records Retention Schedules.
Experience conducting records appraisals and creating comprehensive file plans and inventories.
Knowledge of best practices for storage, retrieval, protection, preservation, and destruction of records.
Ensure records retention schedules continue to meet the evolving business needs of the agency by adjusting retentions as necessary and identifying new records series.
Collaborate with Records Management Staff, designees, and records creators to conduct records appraisals in accordance with internal guidelines and National Archives and Records Administration (NARA) standards.
Develop and implement file plans to ensure all records created and used by each program are properly identified, scheduled, and maintained.
Create and maintain records inventories and file plans to support efficient records management.
Oversee the storage, retrieval, protection, preservation, and authorized destruction of records in compliance with applicable regulations.
Provide supervision and management of personnel involved in records management activities, ensuring high performance and adherence to standards.